Administrative Assistant - Contracts

Job Locations US-VA-Norfolk
Posted Date 3 weeks ago(2/23/2018 5:07 PM)
Job ID
# of Openings


Colonna's Shipyard is looking to obtain experienced candidates within our Contracts Department.

We are pleased to accept resumes for Administrative Assistant toperform a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization.

This is a full-time position with competitive pay, based on experience, and immediate work within our headquarters in Norfolk, VA.


  • Copying and distributing specifications and drawings to estimators for price and material  pricing
  • Assist with Proposal development, tracking, and submittals
  • Developing, typing and filing all correspondence for the estimating and contracts department
  • Manage daily operations of Contracts and Estimating department
  • Maintain a safe and secure work environment
  • Develop and maintain good working relationships with all relevant local governmental bureaus, agencies and authorities
  • Perform administrative duties for executive management
  • Responsibilities may include screening calls, making travel and meeting arrangements, preparing reports and financial data
  • Customer relations, deal with customer requests, complaints and inquiries and be able to direct and track the answers
  • The ability to work well with all levels of internal management and staff, as well as outside clients and vendors
  • Capable of high volume data entry
  • Create and maintain office documents, to include, invoices, reports, data sheets
  • Assist with Bid generation, logging, submittals, tracking, and management as required
  • Accompany the employer to conferences and meetings
  • Prepare and modify documents including correspondence, reports, drafts, memos and emails
  • General clerical duties including photocopying, fax and mailing
  • Maintain electronic and hard copy filing system
  • Work independently to complete responsibilities
  • Other duties may be assigned as workload dictates
  • Must have regular and reliable attendance
  • Must be organized and reliable to meet deadlines
  • Must be able to work overtime as required in order to meet deadlines



  • Must be able to grasp and understand business concept and issues
  • Proficient with Microsoft Office
  • Experience with Deltek Cost-Point preferred
  • Posseses positive teamwork behaviors
  • Excellent communication skills - written and verbal
  • Must posses planning, organizing, and multi-tasking abilities
  • Ability to prioritize time, projects, and deadlines
  • Must have problem assessment and problem solving skills
  • Ability to accurately gather/monitor information
  • Attention to detail and accuracy
  • Positive customer service skills 



Compensation & Benefits

Position compensation is based on experience.

Our benefits include:

  • Medical, Dental and Vision Insurance
  • Life and Accidental Death Dismemberment (AD&D) Insurance
  • 401K Retirement Plan
  • Disability Coverage
  • Paid Time Off (PTO)
  • Legal Services
  • Annual performance evaluations
  • On-site Human Resources
  • On-site gym
  • Free and close proximity parking
  • Employee perks/gifts 


• Respect
• Pride
• Truth
• Family
These are our VALUES and the guidelines that make us a leader in our industry. We are pleased and confident in stating that our skilled employees are among the most respected experts in the ship repair industry.

All resumes are reviewed immediately for consideration.

Colonna’s Shipyard and our affiliates are pleased to be an Equal Opportunity Employer. EOE / M / F / DISABILITY / VET


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