Benefits Administrator

Job ID
Posted Date
5 days ago(9/19/2022 5:17 PM)
Human Resources
Regular Full-Time


Colonna's Shipyard is looking to obtain experienced candidates within our Benefits Department.

We are pleased to accept resumes for a Benefits Administrator.

This is a full-time position with competitive pay, based on experience, and immediate work within our headquarters in Norfolk, VA.


  • Serve as main point of contact for employees and vendors for routine inquiries regarding company benefits and retirement plans.
  • Coordinate routine processing of all insurance and 401k transactions, including enrollments, changes and terminations, and associated payroll entries.
  • Respond to inquiries regarding QMCSOs, QDROs, distributions, and claims.
  • Coordinate administration of leave cases with leave administrator to ensure compliance with insurance plan contractual requirements.
  • Conduct new hire orientation and annual open enrollment.
  • Reconcile and coordinate payment of insurance and retirement plan invoices.
  • Participate in annual 401k non-discrimination testing and annual 401k audit.
  • Assist with data compilation for reporting and analysis.
  • Coordinate benefits related internal and external communications, including educational meetings, webinars and videos.
  • Distribute benefits related notices, documents and materials in accordance with regulatory and contractual requirements.
  • Maintain files and documentation.
  • Conduct audits to ensure data integrity within HRIS, payroll and vendors’ systems.
  • Administer workers’ compensation claims in accordance with company policies and procedures.
  • Track and review workers’ compensation claims to ensure compliance with regulatory reporting.
  • Facilitate restricted duty assignments and injured workers’ return to work.
  • Serve as main point of contact for worker’s compensation claims inquiries, including physician’s offices, injured workers, supervisors, safety department, adjusters, etc.
  • Complete OSHA recordkeeping (including annual electronic reporting), Bureau of Labor Statistics (BLS) reporting and Mine Safety and Health Administration (MSHA) reporting.
  • Participate in annual workers’ compensation renewal activities
  • Monitors, administers, and communicates with employees matters regarding COBRA, FMLA, ADA, HIPAA and other federal and state laws ensuring compliance
  • Administer all family and medical leaves, ensuring compliance with the Family and Medical Leave Act (FMLA) and maintain appropriate records
  • Process actions pertaining to Short-term and Long-term disability programs


  • Bachelor’s degree in Human Resources, Business or similar field, or equivalent experience.
  • Basic knowledge of pertinent federal and state laws and regulations.
  • Preferred work experience includes a minimum of two years of relevant experience.
  • Strong oral and written communication skills.
  • High standard of attention to detail, including strong organizational skills and meeting deadlines.
  • Solid commitment to providing customer service.
  • Ability to handle confidential information with great sensitivity required.
  • Good critical thinking abilities and sound judgment.
  • Ability to prioritize and meet deadlines.
  • Strong computer skills, including Microsoft Office.

Compensation & Benefits

Position compensation is based on experience.


Our benefits include:

  • Medical, Dental and Vision Insurance
    • 401K, company match
    • Paid Time Off (PTO)
    • Legal Services
    • Annual performance evaluations
    • On-site Human Resources
    • On-site gym
    • Free and close proximity parking
    • Employee perks/gifts and more



All resumes are reviewed immediately for consideration.

Colonna’s Shipyard Inc. and our affiliates are pleased to be an Equal Opportunity Employer.







These are our VALUES and the guidelines that make us a leader in our industry. We are pleased and confident in stating that our skilled employees are among the most respected experts in the ship repair industry.



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