Purchasing Agent I

Job ID
Posted Date
1 month ago(11/2/2022 4:40 PM)
Colonna's Corporate Office
Regular Full-Time


Colonna's Shipyard is looking to obtain experienced candidates within our Purchasing Department.

We are pleased to accept resumes for a Purchasing Agent.

This is a full-time position with competitive pay, based on experience, and immediate work within our headquarters in Norfolk, VA.


  • Write and issue purchase orders to vendors
  • Utilize Deltek Costpoint to procure inventory and materials in support of specific contracts, job orders, task orders, delivery orders, capital expenditure programs and/or other accounts  
  • Respond to customer and supplier inquiries about order status changes or cancellations
  • Track and communicate open purchase orders to ensure just-in time or pre-planned deliveries
  • Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems
  • Interact with internal customers and vendors to ensure sourcing/procurement goals, and changes in status are regularly communicated, including real-time changes in urgency of orders and/or delivery
  • Report delays or issues to team lead and/or Director of Procurement immediately
  • Review requisition orders in order to verify accuracy, terminology, and adherence to specifications, contracts, and other governing documents
  • Locate suppliers, using sources such as catalogs and internet search to gather information about products to be ordered / source and qualify new vendors
  • Process all procurement-related documents, in order to maintain fidelity of the accounting system
  • Track orders and work with vendors to resolve issues and expedite product delivery
  • Input, track, and generate reports with the use of Deltek Costpoint software
  • Assist internal customers in product search, including obtaining price quotes and product availability
  • Ensure that discrepancies between purchase orders and incoming vouchers are corrected before vouchers are passed to accounting for payment
  • Clarify any questionable invoice items, prices or receiving signatures
  • Review invoices and requisitions for satisfactory payment approval
  • Ensure that any invoices are sent to accounts payable for payment
  • Maintain copies of vouchers, invoices or correspondence necessary quality audits
  • Decipher specifications, drawings and reference document to identify materials requirements
  • Solicit and record material pricing in support of estimating efforts
  • Produce material requisitions as directed in support of production efforts         
  • Read and understand customer specifications, both commercial and government to include Federal Acquisition Regulation and Defense Federal Acquisition Regulation Supplement
  • Comprehend overall shipyard schedule, make informed decisions based upon overall and individual work/task order schedule concerns
  • Compile a local and national vendor database with a strong emphasis on local
  • Understand and act upon instruction / work independently to complete responsibilities
  • Must have regular, reliable attendance
  • Perform other duties as assigned
  • Understand and implement all internal Quality Assurance protocols and procedures to include QMS, QAP and OPs



  • Ability to prioritize and handle several tasks simultaneously in a fast-paced environment
  • Knowledge of the responsibilities, accountabilities, and organizational interconnectedness between purchasing and internal departments, particularly accounting.
  • Proficient computer skills, including supplier purchasing platforms and Microsoft Excel.
  • Customer-oriented professional communication skills, including excellent oral communication, and active listening skills, which are necessary to communicate effectively with stakeholders, customers, and vendors.
  • Ability to proactively identify problems, think through options, and recommend solutions prior to issue escalation
  • Excellent attention to detail
  • Strong organizational ability
  • Ability to consistently meet all deadlines; ability to work under time constraints
  • Dependability; ability to work without direct supervision


Compensation & Benefits

Position compensation is based on experience.


Our benefits include:
• Medical, Dental and Vision Insurance
• 401K
• Paid Time Off (PTO)
• Legal Services
• Annual performance evaluations
• On-site Human Resources
• On-site gym
• Free and close proximity parking
• Employee perks/gifts and more



All resumes are reviewed immediately for consideration.


Colonna’s Shipyard and our affiliates are pleased to be an Equal Opportunity Employer.


  • Respect
  • Pride
  • Truth
  • Family

These are our VALUES and the guidelines that make us a leader in our industry. We are pleased and confident in stating that our skilled employees are among the most respected experts in the ship repair industry.


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