Purchasing Agent I

Job ID
2022-2439
Posted Date
1 month ago(11/2/2022 4:40 PM)
Category
Colonna's Corporate Office
Type
Regular Full-Time

Overview

Colonna's Shipyard is looking to obtain experienced candidates within our Purchasing Department.


We are pleased to accept resumes for a Purchasing Agent.


This is a full-time position with competitive pay, based on experience, and immediate work within our headquarters in Norfolk, VA.

Responsibilities

  • Write and issue purchase orders to vendors
  • Utilize Deltek Costpoint to procure inventory and materials in support of specific contracts, job orders, task orders, delivery orders, capital expenditure programs and/or other accounts  
  • Respond to customer and supplier inquiries about order status changes or cancellations
  • Track and communicate open purchase orders to ensure just-in time or pre-planned deliveries
  • Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems
  • Interact with internal customers and vendors to ensure sourcing/procurement goals, and changes in status are regularly communicated, including real-time changes in urgency of orders and/or delivery
  • Report delays or issues to team lead and/or Director of Procurement immediately
  • Review requisition orders in order to verify accuracy, terminology, and adherence to specifications, contracts, and other governing documents
  • Locate suppliers, using sources such as catalogs and internet search to gather information about products to be ordered / source and qualify new vendors
  • Process all procurement-related documents, in order to maintain fidelity of the accounting system
  • Track orders and work with vendors to resolve issues and expedite product delivery
  • Input, track, and generate reports with the use of Deltek Costpoint software
  • Assist internal customers in product search, including obtaining price quotes and product availability
  • Ensure that discrepancies between purchase orders and incoming vouchers are corrected before vouchers are passed to accounting for payment
  • Clarify any questionable invoice items, prices or receiving signatures
  • Review invoices and requisitions for satisfactory payment approval
  • Ensure that any invoices are sent to accounts payable for payment
  • Maintain copies of vouchers, invoices or correspondence necessary quality audits
  • Decipher specifications, drawings and reference document to identify materials requirements
  • Solicit and record material pricing in support of estimating efforts
  • Produce material requisitions as directed in support of production efforts         
  • Read and understand customer specifications, both commercial and government to include Federal Acquisition Regulation and Defense Federal Acquisition Regulation Supplement
  • Comprehend overall shipyard schedule, make informed decisions based upon overall and individual work/task order schedule concerns
  • Compile a local and national vendor database with a strong emphasis on local
  • Understand and act upon instruction / work independently to complete responsibilities
  • Must have regular, reliable attendance
  • Perform other duties as assigned
  • Understand and implement all internal Quality Assurance protocols and procedures to include QMS, QAP and OPs

 

Qualifications

  • Ability to prioritize and handle several tasks simultaneously in a fast-paced environment
  • Knowledge of the responsibilities, accountabilities, and organizational interconnectedness between purchasing and internal departments, particularly accounting.
  • Proficient computer skills, including supplier purchasing platforms and Microsoft Excel.
  • Customer-oriented professional communication skills, including excellent oral communication, and active listening skills, which are necessary to communicate effectively with stakeholders, customers, and vendors.
  • Ability to proactively identify problems, think through options, and recommend solutions prior to issue escalation
  • Excellent attention to detail
  • Strong organizational ability
  • Ability to consistently meet all deadlines; ability to work under time constraints
  • Dependability; ability to work without direct supervision

 

Compensation & Benefits

Position compensation is based on experience.

 

Our benefits include:
• Medical, Dental and Vision Insurance
• 401K
• Paid Time Off (PTO)
• Legal Services
• Annual performance evaluations
• On-site Human Resources
• On-site gym
• Free and close proximity parking
• Employee perks/gifts and more

 

EEO

All resumes are reviewed immediately for consideration.

 

Colonna’s Shipyard and our affiliates are pleased to be an Equal Opportunity Employer.


EOE / M / F / DISABILITY / VET

  • Respect
  • Pride
  • Truth
  • Family

These are our VALUES and the guidelines that make us a leader in our industry. We are pleased and confident in stating that our skilled employees are among the most respected experts in the ship repair industry.

Options

Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed

Need help finding the right job?

We can recommend jobs specifically for you! Click here to get started.